The International Conference on Diet and Activity Methods (ICDAM) is the only international venue dedicated to advances in diet and physical activity assessment. The vision for ICDAM is to provide a forum for the presentation of high-quality and novel research and dialogue to advance methods for assessing dietary and physical activity exposures and outcomes. ICDAM adopts a holistic perspective in terms of learning across disciplines, career stages, and international contexts.
The ICDAM International Steering Committee is currently seeking proposals to host ICDAM 2023:
Letter of interest deadline: December 15, 2019
Notification of invitation for full proposals: January 10, 2020
Full proposal deadline: March 31, 2020
Selection and confirmation of host: In advance of ICDAM 2020 (May 17-20, 2020)
The ICDAM International Steering Committee is currently seeking proposals to host ICDAM 2023:
Letter of interest deadline: December 15, 2019
Notification of invitation for full proposals: January 10, 2020
Full proposal deadline: March 31, 2020
Selection and confirmation of host: In advance of ICDAM 2020 (May 17-20, 2020)
Interested parties are invited to submit a letter of interest. Letters will be reviewed by the Committee and selected parties invited to submit a full proposal.
The host will be responsible for activities related to planning and executing a three-day conference, ideally to take place between April and September 2023, including but not limited to:
We expect to work with an established professional conference organizer who will assist ICDAM and the local host in developing a budget and implementing planning activities (e.g., securing a venue) prior to collecting registration dues, easing the financial pressure of start-up costs for the host.
Letter of interest
To express interest in hosting ICDAM 2023, please submit a letter of interest (maximum, 3 pages) to icdamportal@gmail.com by December 15, 2019. The letter should provide sufficient information such that it is clear that the proposed host has the capacity and experience to execute a successful conference focused on diet and physical activity methods for at least 500 persons and that the location is appropriate. In particular, please provide brief information on the proposed host organization(s) and key personnel, proposed venue, and associated details. Developing partnerships across multiple organizers is acceptable, but a key organizer should be evident. Please review the content for the full proposal, below, to inform key points for inclusion in the letter of intent. If you have questions, please send them to icdamportal@gmail.com.
Invitations to submit a full proposal will be sent to shortlisted parties by January 10, 2020 and full proposals are due no later than March 31, 2020. The Committee expects to confirm the selected host in advance of ICDAM 2020 (May 17-20, 2020), with opportunities for the host to promote the 2023 meeting at the Wageningen meeting.
Full proposal (to be invited)
Format and content (maximum 15 pages, plus appendices, please use 12-point font, single spacing, and 1-inch margins).
Host
Venue and city
Conference details
Finances
Appendices
The host will be responsible for activities related to planning and executing a three-day conference, ideally to take place between April and September 2023, including but not limited to:
- Appointing a local organizing committee to work in collaboration with the International Steering Committee and an affiliated professional conference organizer to:
- Determine the meeting theme and streams, identify and secure keynote and invited speakers, and develop the conference program;
- Manage logistical details, including securing a venue and accommodation options, organizing catering, receiving and adjudicating participant submissions, managing registration, communicating with attendees, and organizing a conference dinner and other social events;
- Develop and maintain a website (to be launched at least one year in advance of the conference) to disseminate conference details; manage the submission of proposals for satellite meetings, pre-conference workshops, and symposia, as well as abstracts for oral and poster presentations; collect registration fees; and disseminate information related to accommodation, travel, and local tourism;
- Develop a conference app to provide customized information for attendees, including the conference program and abstracts;
- Deliver a healthy and sustainable meeting, as per WHO guidelines (http://www.euro.who.int/__data/assets/pdf_file/0005/373172/healthy-meetings-eng.pdf), and an inclusive and accessible meeting (see https://500womenscientists.org/inclusive-scientific-meetings and similar resources).
We expect to work with an established professional conference organizer who will assist ICDAM and the local host in developing a budget and implementing planning activities (e.g., securing a venue) prior to collecting registration dues, easing the financial pressure of start-up costs for the host.
Letter of interest
To express interest in hosting ICDAM 2023, please submit a letter of interest (maximum, 3 pages) to icdamportal@gmail.com by December 15, 2019. The letter should provide sufficient information such that it is clear that the proposed host has the capacity and experience to execute a successful conference focused on diet and physical activity methods for at least 500 persons and that the location is appropriate. In particular, please provide brief information on the proposed host organization(s) and key personnel, proposed venue, and associated details. Developing partnerships across multiple organizers is acceptable, but a key organizer should be evident. Please review the content for the full proposal, below, to inform key points for inclusion in the letter of intent. If you have questions, please send them to icdamportal@gmail.com.
Invitations to submit a full proposal will be sent to shortlisted parties by January 10, 2020 and full proposals are due no later than March 31, 2020. The Committee expects to confirm the selected host in advance of ICDAM 2020 (May 17-20, 2020), with opportunities for the host to promote the 2023 meeting at the Wageningen meeting.
Full proposal (to be invited)
Format and content (maximum 15 pages, plus appendices, please use 12-point font, single spacing, and 1-inch margins).
Host
- Description of the proposed hosting organization
- Identification of the proposed chairperson(s)
- Description of critical mass (e.g., multiple researchers working in the areas of diet and physical activity assessment; established relevant international networks)
- Preliminary composition of a local organizing committee, with both diet and physical activity representation
- Prior experience organizing conferences and other events
- Plan for coordinating between the local organizing committee and the International Steering Committee (e.g., mode and frequency of communication), with at least bi-monthly updates on planning progress to the International Committee and regular meetings with an International Scientific Committee
- Plan for working with a professional conference organizer, including any prior experience organizing similar events
Venue and city
- Description of proposed venue, accommodating at least 500 attendees
- Details of available rooms/space for plenaries, concurrent symposia and oral sessions, poster sessions and exhibits, pre-conference workshops, welcome reception, and opening/closing ceremonies
- Details of nearby accommodations in various price ranges
- Information related to transportation to the region (i.e., accessibility for attendees from various regions around the world) and from the airport/train station/other relevant points to the proposed venue (details regarding more sustainable options, if available, are encouraged)
- Tourism-related information, including Visa requirements, safety, weather, and nearby sights and attractions
Conference details
- Proposed dates (or approximate time frame), with rationale
- Preliminary ideas for keynote and invited speakers and overall program (e.g., theme)
- Capacity to host potential associated events, as applicable (e.g., conference dinner, other social events, related workshops and/or satellite meetings)
- Plans to ensure a healthy, sustainable, inclusive, and accessible meeting
Finances
- Proposed budget, including anticipated costs and income (i.e., from registration fees)
- Proposed policies regarding sponsorship
Appendices
- Venue details, including map
- Detailed tourism information
- Proposed high-level conference program, with potential keynote sessions and speakers identified
- Draft budget
- Mock-up of conference website home page
- Mock-up of conference flyer or other marketing (to be distributed by the selected host at ICDAM 2020)
